Policies

PRIVACY POLICY Scope This policy applies to the following businesses:

• Langtons Chartered Accountants & Business Advisors (“Langtons”), which is a trading name of Langtons Professional Services Limited (Registered Company number 09054204). Langtons Professional Services is registered to carry out audit work in the UK and Ireland by the Institute of Chartered Accountants in England and Wales. Its registered office is The Plaza, 100 Old Hall Street, Liverpool, L3 9QJ.
• Langtons Payroll Services Limited (formerly Datapool Services Limited) (Registered Company number 01308980).  Registered office The Plaza, 100 Old Hall Street, Liverpool, L3 9QJ

The privacy policy explains how we use any personal information we collect about you when you use this website and our wider services. Glossary of Terms What is personal data? Personal data relates to any information about a natural person that makes you identifiable which may include (but is not limited to):

• Names and contact information i.e. email addresses and telephone numbers
• National Insurance numbers
• Employment history
• Employee numbers
• Credit History
• Personal tax
• Payroll and accounting data

What is sensitive personal data? Sensitive personal data refers to the above but includes genetic data and biometric data.  For example:

• Medical conditions
• Religious or philosophical beliefs and political opinions
• Racial or ethnic origin
• Convictions
• Biometric data (eg photo in an electronic passport)

What is a Data Controller? For general data protection regulation purposes, the “data controller” means the person or organisation who decides the purposes for which and the way in which any personal data is processed. The data controllers are Langtons Professional Services Limited, The Plaza, 100 Old Hall Street, Liverpool, L3 9QJ and Langtons Payroll Services Limited (formerly Datapool Services Limited), The Plaza, 100 Old Hall Street, Liverpool, L3 9QJ. The data protection officer is Simon Mills, Partner who can be contacted at the above address or on simonmills@langtons.uk.com or by calling 0151 236 3399. What is a Data Processor? A “data processor” is a person or organisation which processes personal data for the controller. What is Data Processing? Data processing is any operation or set of operations performed upon personal data, or sets of it, be it by automated systems or not. Examples of data processing explicitly listed in the text of the GDPR are: collection, recording, organising, structuring, storing, adapting, altering, retrieving, consulting, using, disclosing by transmission, disseminating or making available, aligning or combining, restricting, erasure or destruction. What information do we collect about you and how? Langtons, as a Data Controller, is bound by the requirements of the General Data Protection Regulations (GDPR). You agree that we are entitled to obtain, use and process the information you provide to us to enable us to discharge the Services (as defined in our Letter of Engagement and supporting Schedules)and for other related purposes including;

• Updating and enhancing client records
• Analysis for management purposes
• Carrying out credit checks in relation to you
• Statutory returns
• Legal and regulatory compliance
• Crime prevention.

We collect information about you when you fill in any of the forms on our website i.e. sending an enquiry, signing up for an event, filling in a survey, giving feedback etc. Website usage information is collected using cookies. When submitting forms on our website we use a third-party software provider for automated data collection and processing purposes, they will not use your data for any purposes and will only hold the data in line with our policy on data retention. Cookies Cookies are text files put on your computer to collect standard internet log information and visitor behaviour information.  This information is then used to track visitor use of the website and to create statistical reports on website activity.  For more information visit www.aboutcookies.org or www.allaboutcookies.org. You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser.  Please note in a few cases some of our website features may not function because of this. Analytics We use Google Analytics to store information about how visitors use our website so that we may make improvements and give visitors a better user experience. Google Analytics is a third-party information storage system that records information about the pages you visit, the length of time you were on specific pages and the website in general, how you arrived at the site and what you clicked on when you were there. These cookies do not store any personal information about you e.g. name, address etc. and we do not share the data. You can view their privacy policy below: Google – http://www.google.com/intl/en/policies/privacy/ IP addresses An IP or Internet Protocol Address is a unique numerical address assigned to a computer as it logs on to the internet. Langtons do not have access to any personal identifiable information and we would never seek this information. Your IP address is logged when visiting our site, but our analytic software only uses this information to track how many visitors we have from particular regions. Internet Based Advertising We occasionally use Linkedin and Twitter advertising services and as such there are tracking codes installed on our website so that we can manage the effectiveness of these campaigns.  We do not store any personal data within this type of tracking. How will we use the information about you and why? Langtons take your privacy seriously and will only use your personal information to provide the Services you have requested from us, detailed in your Letter of Engagement and supporting Schedules and as we have identified above.  We will only use this information subject to your instructions, data protection law and our duty of confidentiality. We may receive personal data from you for the purposes of our money laundering checks, such as a copy of your passport.  This data will only be processed for the purposes of preventing money laundering and terrorist financing, or as otherwise permitted by law or with your express consent. Our work for you may require us to pass your information to our third-party service providers, agents, subcontractors and other associated organisations for the purposes of completing tasks and providing the Services to you on our behalf.  However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the Services and we have contracts in place that requires them to keep your information secure and not to use it for their own direct marketing purposes. We collect information on our website to process your enquiry, deal with your event registration, give advice based on survey data and improve our services.  If you agree, we will also use this information to share updates with you about our services which we believe may be of interest to you. We will not share your information for marketing purposes with companies so that they may offer you their products and services. Transferring your information outside of Europe As part of the services offered to you through this website, the information which you give to us may be transferred to countries outside the European Union (“EU”). For example, some of our third-party providers may be located outside of the EU.  Where this is the case we will take steps to make sure the right security measures are taken so that your privacy rights continue to be protected as outlined in this policy.  By submitting your personal data, you’re agreeing to this transfer, storing or processing.  Where our third-party supplies are in the US we have ensured that their services fall under the “Privacy Shield” whereby participating companies are deemed to have adequate protection and therefore facilitate the transfer of information from the EU to the US. If you use our services while you are outside the EU, your information may be transferred outside the EU to give you those services. Security precautions in place about data collected When you give us personal information, we take steps to make sure that it’s treated securely. Any sensitive information (such as credit or debit card details) is encrypted and protected with 128 Bit encryption on SSL. When you are on a secure page, a lock icon will appear on the bottom of web browsers such as Microsoft Internet Explorer. Non-sensitive details (your email address etc.) are sent normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems. Where we have given (or where you have chosen) a password which enables you to access certain parts of our websites, you are responsible for keeping this password confidential. We ask you not to share your password with anyone. Profiling We may analyse your personal information to create a profile of your interests and preferences so that we can contact you with information relevant to you. We may make use of extra information about you when it is available from external sources to help us do this effectively. We may also use your personal information to detect and cut fraud and credit risk. Marketing We would like to send you information about our services which may be of interest to you.  If you have consented to receive marketing, you may opt out at any point as set out below. You have a right at any time to stop us from contacting you for marketing purposes.  To opt out please email privacy@langtons.uk.com. How long will we hold your data for?

• Marketing: We will hold your data for a period of 5 years with a review every 2 years.  You will have the opportunity to opt out or update or delete data at any point should you need to do so and details are set out in this policy as to how to do that.
• Contracted Services: We will hold your data for 7 years in line with our regulatory requirements or longer where we believe there to be a regulatory, legal or taxation requirement.

Access to your information, correction, portability and deletion What is a Subject Access Request? This is your right to request a copy of the information that we hold about you.  If you would like a copy of some or all your personal information, please email or write to us at the following address: Simon Mills, Partner, Langtons Chartered Accountants & Business Advisers, The Plaza, 100 Old Hall Street, Liverpool, L3 9QJ.  We will respond to your request within one month of receipt of the request. We want to make sure your personal information is accurate and up to date.  You may ask us to correct or remove information you think is inaccurate by emailing privacy@langtons.uk.com. Objections to processing of personal data It is your right to lodge an objection to the processing of your personal data if you feel the “ground relating to your particular situation” apply.  The only reasons we will be able to deny your request is if we can show compelling legitimate grounds for the processing, which override your interest, rights and freedoms, or the processing is for the establishment, exercise or defence of a legal claims. Data Portability It is also your right to receive the personal data which you have given to us, in a structured, commonly used and machine-readable format and have the right to transmit that data to another controller without delay from the current controller if: (a)    The processing is based on consent or on a contract, and (b)    The processing is carried out by automated means. Your Right to be Forgotten Should you wish for us to completely delete all information that we hold about you for:

• Email: privacy@langtons.uk.com, or
• In Writing to – Simon Mills, Partner, Langtons Chartered Accountants & Business Advisers, The Plaza, 100 Old Hall Street, Liverpool, L3 9QJ.

Other websites Our website contains links to other websites.  This privacy policy only applies to this website so when you link to other websites you should read their own privacy policies. Complaints If you feel that your personal data has been processed in a way that does not meet the GDPR you can raise a formal complaint with the data protection officer who can be contacted at Langtons Professional Services Limited, The Plaza, 100 Old Hall Street, Liverpool, L3 9QJ or on simonmills@langtons.uk.com. If you feel that your personal data has been processed in a way that does not meet the GDPR, you also have a specific right to lodge a complaint with the relevant supervisory authority without first raising a complaint to Langtons.   The supervisory authority will then tell you of the progress and outcome of your complaint.  The supervisory authority in the UK is the Information Commissioner’s Office. Changes to our Privacy Policy We keep our privacy policy under regular review and we will place any updates on this web page.  This privacy policy was last updated on 1st March 2019 and the Version number is 1.2 in line with the new GDPR guidelines. How to contact us Please contact us if you have any questions about our privacy policy or information we hold about you:

• By email: privacy@langtons.uk.com.
• Or write to Simon Mills, Partner, Langtons Chartered Accountants & Business Advisers, The Plaza, 100 Old Hall Street, Liverpool, L3 9QJ

  COOKIE POLICY

1. Introduction

1.1 Our website uses cookies.

1.2 By using our website and agreeing to this policy, you consent to our use of cookies in accordance with the terms of this policy.

2. Credit

2.1 This document was created using a template from SEQ Legal (http://www.seqlegal.com).

3. About cookies

3.1 A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.

3.2 Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.

3.3 Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.

3.4 Cookies can be used by web servers to identify and track users as they navigate different pages on a website and identify users returning to a website.

4. Our cookies

4.1 We use both session and persistent cookies on our website.

4.2 The names of the cookies that we use on our website, and the purposes for which they are used, are set out below:

(a) we use Google Analytics to recognise a computer when a user visits our website and track users as they navigate the website and improve the website’s usability and facilitate the use of our online Search Engine Marketing.

(b) we use WordPress cookies to facilitate the administration of the site and the functionality of the site to improve the user’s experience and enable the use of contact forms on the site.

5. Analytics cookies

5.1 We use Google Analytics to analyse the use of our website.

5.2 Our analytics service provider generates statistical and other information about website use by means of cookies.

5.3 The analytics cookies used by our website have the following names: [_ga, _gid, _gat, __utma, __utmt, __utmb, __utmc, __utmz and __utmv and may use _utmx].

5.4 The information generated relating to our website is used to create reports about the use of our website.

5.5 Our analytics service provider’s privacy policy is available at: [http://www.google.com/policies/privacy/].

6. Third party cookies

6.1 Our website also uses third party cookies.

 

7. Blocking cookies

7.1 Most browsers allow you to refuse to accept cookies; for example:

(a) in Internet Explorer (version 11) you can block cookies using the cookie handling override settings available by clicking “Tools”, “Internet Options”, “Privacy” and then “Advanced”;

(b) in Firefox (version 47) you can block all cookies by clicking “Tools”, “Options”, “Privacy”, selecting “Use custom settings for history” from the drop-down menu, and unticking “Accept cookies from sites”; and

(c) in Chrome (version 52), you can block all cookies by accessing the “Customise and control” menu, and clicking “Settings”, “Show advanced settings” and “Content settings”, and then selecting “Block sites from setting any data” under the “Cookies” heading.

7.2 Blocking all cookies will have a negative impact upon the usability of many websites.

7.3 If you block cookies, you will not be able to use all the features on our website.

8. Deleting cookies

8.1 You can delete cookies already stored on your computer; for example:

(a) in Internet Explorer (version 11), you must manually delete cookie files (you can find instructions for doing so at http://windows.microsoft.com/en-gb/internet-explorer/delete-manage-cookies#ie=ie-11);

(b) in Firefox (version 47), you can delete cookies by clicking “Tools”, “Options” and “Privacy”, then selecting “Use custom settings for history” from the drop-down menu, clicking “Show Cookies”, and then clicking “Remove All Cookies”; and

(c) in Chrome (version 52), you can delete all cookies by accessing the “Customise and control” menu, and clicking “Settings”, “Show advanced settings” and “Clear browsing data”, and then selecting “Cookies and other site and plug-in data” before clicking “Clear browsing data”.

8.2 Deleting cookies will have a negative impact on the usability of many websites.

9. Cookie preferences

9.1 You can manage your preferences relating to the use of cookies on our website by visiting: Our Cookie Policy

10. Our details

10.1 This website is owned and operated by Langtons Chartered Accountants & Business Advisers.

10.2 We are registered in England and Wales under registration number 09054204, and our registered office is at:

Langtons Chartered Accountants & Business Advisers The Plaza, 100 Old Hall Street Liverpool L3 9QJ.

10.3 Our principal place of business is at:

Langtons Chartered Accountants & Business Advisers The Plaza, 100 Old Hall Street Liverpool L3 9QJ.

10.4 You can contact us:

(a) by post, using the postal address given above;

(b) using our website contact form;

(c) by telephone, on the contact number published on our website contact page; or

(d) by email, using the email address published on our website contact page.